Project Administrator

SEE Group is a diverse and flexible employer providing long-term career opportunities for our employees. Across our operations we work on challenging projects that allow our employees to grow and develop with us.

We're not afraid to innovate and encourage employees and teams to see ideas through from concept to delivery. A role at SEE Group offers you the opportunity to be a part of a dynamic and growing organisation with all the benefits of a family-owned business.

No matter which project you're working on, or where your office is, you'll be part a company that supports and values you. At SEE Group we're committed to investing in our people to ensure they can always perform at their best and are ready to take the next step in their careers.

About the Role

SEE Group have a great career opportunity available for a Project Administrator to join the SEE Civil Team on our exciting infrastructure project based in Casuarina in Northern NSW. This is a diverse and fast-paced role where you will be responsible for finance and other administration duties to support the project team. This position will be full time reporting to the Project Administration Manager. We are ideally looking for someone who resides around the Gold Coast region and is willing to travel up to approximately 1 hour to other project locations in the future. 

Responsibilities will include

• Complete project accruals at EOM or on request.
• Assist Project Manager in preparing financial reports by ensuring all costs and accruals are accounted for.
• Raising of Purchase Orders from Purchase Order Requisitions.
• Coding and Receipting of Invoices / Dockets within Viewpoint.
• Maintaining files and records.
• Complete and Follow Up on Mobilisation Checklist Documents for Subcontractors.
• Online Ordering.
• Validation of supplier invoices and subcontractor claims.
• Allocation of Phase Codes to Internal Plant Monitoring System on a daily basis.
• Maintain Project Registers including Plant, Subcontractor and correspondence.
• Work closely with Accounts Payable and site teams to ensure the 'Procure to Pay' process runs effectively.
• Close out Completed Purchase Orders.
• Entry of daily costs into company cost tracking system.
• Provide support to Project Managers and Engineers where required.
• Maintains employees' relevant details, timesheets, annual leave forms and register.
• Other ad hoc administration duties relating to the operation of the project may be required.

Essential Skills and Attributes

• Previous experience as a Project / Site Administrator working within a construction environment.
• Experience with Procurement.  
• First class communication skills.
• Ability to meet deadlines with conflicting priorities.
• Experience with Viewpoint accounting software or similar.

What we offer

• We offer competitive remuneration and a range of benefits including salary packaging and access to Toyota Fleet Discounts.
• Opportunities to take charge of your health and wellbeing through our Road2Health program.
• SEE Group embraces the benefits of a diverse and inclusive workforce offering flexible and inclusive workplaces that recognises high performance, supports 'good ideas' and promotes a healthy work-life balance.
• We support the continuous learning and professional development of our employees, in turn promoting career progression through the company.
• We celebrate the success of our employees through formal and informal rewards and recognition.
• We have a strong organisational culture which encourages passion, innovation, collaboration, accountability and empowerment.

What’s next?

If this is the role for you and you want to join the Team, then we encourage you to submit your CV with a tailored cover letter by clicking apply now and your application will be reviewed against our selection criteria.

As an Equal Opportunity Employer, Women and People of Aboriginal and Torres Strait Island heritage are strongly encouraged to apply.

We look forward to hearing from you.